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Job Details  

Production Assistant
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Job ID 4036
Job Funding Source Work-Study, Non-Work-Study
Employer University Musical Society
Category Technical
Job Description

SUMMARY DESCRIPTION: Provide event support for UMS with a wide range of duties
related to the presentation of seasonal concert performances as well as receptions and
educational residency activities related to these performances.


REQUIRED HOURS: Average of 10 hours per week including many evenings and
weekends, Blocks of 3-4 daytime hours a few days a week are particularly helpful. A
flexible schedule is required - some weeks require more hours than others and some
specific date availability is necessary. Hours will be assigned bi-monthly when possible
based on UMS’s calendar of events and each particular artist’s needs. 

PRIMARY DUTIES:
Production/Programming Events:
• Serving as a backstage support at UMS concerts alongside of Production & Artist
Services staff to visiting artists, being available for errands, artist transport, and
addressing last-minute artist or event needs
• Shopping and set up of dressing rooms and backstage hospitality prior to artist arrival,
strike and load-out supplies and equipment following events
• Assist with backstage crowd control and other various artist needs following concerts
• Oversee catering set-up and strike as needed
• Gather program changes and encores for post-concert reports
• Assist Front-of-House staff with merchandise sales and signings, load-out of
programs, etc.
• Drive/transport artists to airport, hotel, and venues as needed in University vehicles
• If possible, interns will be assigned special projects that reflect personal interests and
career goals.
Education Events:
• Represent UMS at education events and residency activities along side of Education
staff and visiting artists, including pre-performance lectures, school day performances,
master classes, in-class/school visits, artist interviews, pre/post-performance
receptions, and teacher workshops
• Set up and strike chairs and materials for events
• Greet and welcome the public at events
• Oversee catering/hospitality set-up and strike as needed
• Assist with crowd control at events
• Usher at youth performances as needed
• Airport and Hotel-Event artist transport as needed
• Gather statistical information for Education Event Evaluations
• Take photographs at events for the Education archives
In-Office:
• Prepare artist welcome packets and letters, making arrangements for translation when
necessary
• Help track Production budget expenses
• Other duties as needed

Educational Value

This work-study position provides experience to students who have an interest in the related fields of arts administration. All students make a commitment to work an average of ten hours per week. Students will receive valuable experience and contacts in many fields of the performing arts, and tickets to most UMS performances. Exposure to the daily office operations of a world-class arts presenter. Opportunity to get a first-hand look at the behind-the-scenes decision-making process of arts programming.

Job Requirements

Specific Qualifications:
• Demonstrate excellent interpersonal skills, professionalism with the public and
high-profile artists, the ability to work with persons from diverse backgrounds and
the ability to keep sensitive information confidential.
• Be reliable, flexible, patient, enthusiastic, and outgoing
• Excellent attention to detail
• Ability to take initiative and work independently, remaining calm and level-headed
in a potentially stressful environment
• Routinely moves equipment and supplies weighing up to 50 lbs. across campus
and between other various locations for event needs in University Vehicles and at
times by hand trucks or other wheeled equipment.
• Working knowledge of Microsoft Word, Excel and Google Applications
Desired Qualifications:
• This position involves traveling and transporting supplies and equipment to various
locations on and off campus using various modes of transport.
• This position involves transporting artists to and from the airport, and between
local accommodations and various venues on and off campus using university
vehicles.
• Event coordination , hospitality industry or catering experience is helpful
• Pursuit of college degree in area of fine arts, design, communications, or English is
helpful but not necessary.
• Have an interest in the performing arts and/or arts administration and its related
fields

Hourly Rate $9.25/hour, Depends on Experience
Hours 10.0 to 12.0 hours per week
Time Frame Fall/Winter
Start Date September
End Date End of Academic Year
Primary Contact Anne Elizabeth Grove
Primary Contact's Email umsstudentemployment@umich.edu
Supervisor Anne Grove
Work Location Liberty Centre Office Building 520 E. Liberty, Ann Arbor Central Campus Area
Phone N/A
Fax N/A