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Program Assistant
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Job ID 4062
Job Funding Source Work-Study, Non-Work-Study
Employer University Musical Society
Category Professional/Administrative
Job Description

JOB TITLE:Programming Work-Study Student
DEPARTMENT: Programming/Production
REPORTS TO: Senior Programming Manager and Associate Programming Manager
SUMMARY DESCRIPTION: Gain experience in all areas of artistic programming for a multi-disciplinary
arts presenter. Provide support on a wide range of duties related to the programming and presentation
of seasonal concert performances.
REQUIRED HOURS: Average of 10 hours per week mostly during weekday hours (9am-6pm). Students
are also required to work at performances and education events which frequently occur during
evenings and weekends.
Programming Office:
• Assist in correspondence with international artist management and agencies
• Assist in the editing of performance program books
• Oversee event post-concert follow up
• Assist in artist/event logistics planning and implementation
• Manage regional and national press archives
• Manage seasonal signed artist photo archive
• Maintain 137-year-old UMS artist, repertoire, and photo archive
• Assist with transition of archive from document-based to online format
• Whenever possible, interns will be assigned special projects that reflect their personal interests
and career goals.
Performances and Events:
• Represent UMS at performances and education events alongside Production, Programming, and
Education staff and visiting artists, being available for errands, artist transport, and addressing lastminute
artist or event needs
• Set up backstage dressing rooms and hospitality prior to and strike and load-out supplies
following events
• Assist with crowd control
• Oversee catering set-up and strike as needed
• Gather program changes and encores for post-concert reports
• Assist Front-of-House staff with merchandise sales and signings, load-out of programs, etc.
• Airport and Hotel-Venue Runs to transport artists as needed
• Usher at youth performances as needed

Educational Value

This work study position provides experience to students who have an interest in the related fields of arts administration. Students make a commitment to work an average of 10 hours per week. Students will receive valuable experience and contacts in many fields of the performing arts, and tickets to most UMS performances. 

Job Requirements

SPECIFIC QUALIFICATIONS: • Have an interest in the performing arts and/or arts administration and its related fields • Demonstrate excellent interpersonal skills, professionalism with the public and high-profile artists, and the ability to work with persons from diverse backgrounds • Excellent verbal/written communication skills • Strong command of writing, editing, and proofreading skills • Excellent organizational skills and attention to detail • Be reliable, flexible, outgoing, patient, and enthusiastic • Required computer skills: working knowledge of Microsoft Word and Excel, Google Drive • Ability to take initiative and work independently in a deadline-sensitive environment


DESIRED QUALIFICATIONS: • This position involves traveling to various locations on and off campus to deliver materials • Pursuit of college degree in area of fine arts, communications, business, or English preferred

Hourly Rate $9.25/hour, Depends on Experience
Hours 10.0 to 12.0 hours per week
Time Frame Fall/Winter
Start Date September
End Date End of Academic Year
Primary Contact John Peckham
Primary Contact's Email umsstudentemployment@umich.edu
Supervisor Mark Jacobson
Work Location Liberty Centre Building 520 E. Liberty Ann Arbor Central Campus Area
Phone N/A
Fax N/A