MPulse Summer Performing Arts Institutes - Office Manager

The Youth & Adult Programs Summer Office Manager is a temporary seasonal position that assists with the day-to-day operations of the Office of Engagement & Outreach summer programs at the University of Michigan School of Music, Theatre & Dance, with specific focus on MPulse Summer Performing Arts Institutes. The Office Manager will also assist with other temporary seasonal staff to ensure a seamless handling of day-to-day operations of the Adult Summer Intensives.

Dates: May 19 – July 26, 2025

Employment Type: Temporary, Full-Time

Rate: $20/hr

Reports to: MPulse Program Manager

Interview Timeline: This posting will remain open until all positions are filled. Interviews for this position will take place between February-March, 2025 and will be conducted virtually via Zoom.

Position Responsibilities

• Assisting/ generating communications to parents and students prior to the start of MPulse programs.

• Providing email and phone support to program applicants and participants.

• Greeting and encouraging participants and faculty; presenting a warm, professional environment.

• Coordinating MPulse room requests.

• Facilitating MPulse facility & piano key requests and returns.

• Creating MPulse performance and recital programs.

• Preparing MPulse welcome information for participants and faculty.

• Obtain, organize and disseminate to faculty and staff a required list of emergency information, medical authorization information, and medications for each participant.

• Coordinating any MPulse participant University Health Service visits.

• Assuring mail is sorted and disseminated to participants accordingly.

• Creating and coordinating the weekly transportation schedule for MPulse participants.

• Prepare and manage the placement of appropriate signage for the instructional spaces.

• May assist with other administrative tasks for additional Summer Youth & Adult Programming.

• Other duties as assigned. 

• Demonstrated ability to work effectively with individuals from diverse communities and cultures.

• Demonstrated ability to exercise a positive service-oriented attitude.

• Excellent organizational and interpersonal skills including the ability to work collaboratively in a team environment is necessary.

• Excellent presentation skills, a strong work ethic, and a high level of professionalism.

• A working knowledge of common office application suites (i.e. Microsoft Office, Google Docs, Zoom etc.).

• Ability to work a regular and consistent schedule.

• This position involves traveling to various locations across campus for program needs and delivering materials.